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FIELD DAY season rolls around again in just a few months. Farmers will attend, knowing they will more than likely get a good meal and a seed cap. But with the price (and value) of seed now higher than it once was, farmers are expecting more from their local field days. That puts pressure on the seed retailer to create a valuable and memorable event.
Because the costs of planning and hosting field days and plot tours also have increased, retailers want to make sure their customers and prospects come away with a favorable impression that will later translate into sales.
Here are some tips from seed specialists on how to create an event that farmers will value and remember.
The four Fs
“Keep the four Fs in mind — food, fun, facilitation and follow-up,” advises Jack Walker, technical services manager and head of NK Brand agronomic training.
Farmers expect great food, Walker says. By creating fun, the retailer makes the field day memorable. Facilitation means making it easy for farmers and others to actively participate in the event. “Follow-up is a must, and you need to do it one-on-one with customers. That's where the sale happens,” he says.
He recommends providing some kind of game or other interactive learning exercise to engage the farmer and help convey a particular message. Farmers can be grouped in teams for a scavenger hunt, for example, that requires them to find and collect samples of insects, diseases or weeds. Or the field day hosts can prepare a list of questions that correspond to various points that are flagged or marked in the field. Another idea is to have attendees play games, such as Jeopardy, with questions based on the field day's theme. The objective is to create a fun activity and get farmers thinking on their own, Walker says.
After each game, the winners should be awarded prizes. To drive home a message, the retailer can provide prizes that either relate to the theme of the field day or feature the retailer's logo (for example, caps, jackknives, tape measures, soil thermometers).
Troy Altena, Altena Ag Services, Rock Rapids, IA, recommends showing samples of problems that farmers might find on their own farms (for example, insects, scarred roots, insect-damaged leaves). Farmers relate more to objects that can be touched and that illustrate “right and wrong” farming practices, says Altena, who markets Pioneer Hi-Bred seed products.
Altena was involved in a field day where he oversaw a root pit presentation. “We had the customers gather around a pit to present what happens underground. We showed them compaction layers, wormhole channels and the importance of each ring of roots. Many of the customers commented on it.”
Chris Barron, Carson Barron Farms, Rowley, IA, says that he and his colleagues Jason Franck and Rick Matthiesen invite farmers to guess corn yields based on piles of ears situated at the end of rows (representing 1/1,000 of an acre). Winners, who are announced at this sales agency's postharvest meeting, receive two to three bags of free Pioneer brand seed.
Variety is the spice of life
Whether it is a game or a more conventional presentation, the information should be of interest to the farmer. When planning field days, retailers should decide what educational topics they want to cover, what issues their customers are likely to face in the near term and what industry trends are on the horizon, says Dan Zinck, manager of Monsanto's Learning Center, Monmouth, IL.
“The topics should not be worn out,” says Zinck, noting that it is helpful to stay in tune with the broader market and what is happening in other parts of the country.
Speakers should have good public speaking skills. These people may not always be the most knowledgeable sources about a particular subject, but your audience will quickly lose interest in even the most knowledgeable source if he or she is boring, Zinck says.
Walker suggests providing different types of speakers, saying, “Variety adds spice to life.” Unbiased speakers are generally well received by farmers.
Retailers may attract more attendees to their field days if they provide and promote a featured speaker, Altena says. “Try to impress customers with an individual they haven't heard speak before. They can talk to you anytime; give them a chance to learn from someone else.
“Farmers love information they can use and remember,” Altena continues. “But when giving your presentation, don't overload them with a lot of technical information. An employer of mine once told me, ‘The more words, the less meaning.’”
Farmers also can learn from other attendees. Carson Barron Farms invites community leaders, lenders, and local cooperative personnel and grain processors to its field days. This provides a sense of community and gives farmers a chance to catch up on news with other community leaders, Barron explains.
In addition to featuring its own agronomists, Carson Barron Farms sometimes features technical representatives or a plant breeder. It also regularly invites the local Pioneer research station staff.
Bird's-eye view
One year, these Iowa seed sales representatives also provided a unique drawing card in the form of airplane rides. Barron says that farmers could sign up for a 20-minute plane ride over their farms as well as the test plots. “We took a group of about three farmers up with each flight. This went over very well,” he says.
At another field day, the retailer took attendees up in a hot air balloon so that they could get a bird's-eye view of the field plots.
But retailers do not have to spend a lot of money on unique drawing cards. A consistent track record of good plots and educational information will keep customers coming back, Barron says. “They know that the field day will feature discussion of some of their top production issues and that they can come and help get answers to their production problems,” he says. Last year, Barron featured a large display about western bean cutworm, which presented particular challenges to local farmers last growing season.
Advance planning
All of these seed specialists recommend that retailers plan well in advance of their field days. This allows time to design, plant and maintain the plots to demonstrate different cultural practices (for example, tillage or fertilizer application) or provide comparisons of different crop inputs. If they intend to show the results of different fertilizer applications, retailers may even begin planning in the fall before the next field day.
By incorporating different crop inputs — a preplant herbicide, for example — the retailer can show customers how the herbicide as well as the seed product performs. There are innovative ways to apply fertilizer or demonstrate the retailer's GPS services in a plot, adds Zinck, noting that crop inputs are not independent of each other and can be easily addressed in a plot. “Retailers can utilize plots to demonstrate an acre worth of corn production,” he says. The field day, therefore, can help farmers learn more about their entire operation, rather than just one facet.
Advance planning also helps get the speakers reserved and offers plenty of time to get the field day promoted in customer visits, local newspapers and direct mail pieces. A retailer needs to provide enough advance information to entice farmers to the field day.
Respect the farmer's time
“Most farmers are impatient and don't like long plot tours. I try to limit myself to one hour of presentation time and an hour to eat,” Altena says. “Last year, we had two presentations — one before and one after the meal. We did the plot tour from 5:00 to 6:00 p.m., then a meal from 6:00 to 7:00 p.m., then a repeat presentation from 7:00 to 8:00 p.m. This turned out well and we'll be doing it again this year.”
Carson Barron Farms offers both afternoon and evening tours during the field day and encourages farmers to visit plots any time during the season.
Zinck agrees that twilight tours work well with farmers' schedules. He adds that additional plot tours are held at various locations during a two-week period.
Feedback
Follow-up with attendees is recommended after a field day. “We grade our success on attendance and feedback,” Barron says. His company also follows up with key customers who could not attend and invites them to a private tour. “We may do about eight to 10 personal tours per year,” he says.
Another way to get good feedback is to ask a couple of customers to help host the day. This enables them to see the field day from a different perspective and to make suggestions, Barron says. After harvest, Carson Barron Farms also holds small grower meetings where it shares yield data from the plots.
During the field day, Altena records the attendance, participants' comments about the food and guest speakers, and ideas on how to improve the event.
Zinck focuses on the number of acres represented at a tour. He prefers small groups to encourage more communication among all the people involved. He collects names and addresses at the event so he can mail yield data and summary points from the field day to the attendees.
Because seed has become such an important part of the farmer's total buying decisions, it pays to invest in well-designed and well-maintained plots and thought-provoking field days. But a big budget is not always necessary. As these seed specialists indicate, a little creativity can go a long way in making a memorable field day.
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